Discover what makes PoliteMail different from other internal email tracking tools
We don’t track email opens,
we measure email engagement.
Integrated with Microsoft 365
Send Outlook email, from authentic addresses to any existing distribution groups. No new email program to learn, just some new tools inside Outlook.
Make the most of the email tool you already use every day! PoliteMail’s tight Microsoft 365 integration keeps your internal email inside Office, avoiding external flags, spam folders, and security warnings. PoliteMail is sent by Exchange, not by an external mail exchange (MX), so your recipients receive authentic internal Outlook email messages. Because PoliteMail works inside the Outlook editor (unlike other tools which pop out into a web editor), all the benefits of Microsoft’s Copilot AI features for content generation and editing in Word and Outlook remain available for internal communications.
Because Internal Email Doesn’t Deserve an External Warning Flag!
Avoids M365 volume limitations
PoliteMail’s M365 configuration bypasses the 500 recipient per message and 10,000 emails per day limitations of Outlook alone, allowing you to get even your largest distributions out without unreasonable limits.
- No daily limitation of 10,000 recipients
- No 500 maximum number of recipients
- No attachment size limit when sending with Smart Attachments
PoliteMail is UnSuitened
We don’t force you into purchasing a suite of communications products. We specialize in email because it’s the primary corporate communications channel.
Some competitors’ forced bundling makes you buy apps and intranets and whole platforms to replace tools that may already work. While they may look good in the demo, user adoption often lags, and intranet overhauls are a heavy lift with high visibility failures.
If you are going to measure, measure accurately
We don’t track email opens, we measure employee engagement.
Unlike email marketing tools or internal email tracking software, which often undercount or overcount opens, PoliteMail works differently. Because PoliteMail is integrated into M365, it accurately measures email interactions, differentiates between an open, an ignore and a read, and even tells you how long people read your message. Communicators leverage our actionable analytics and insights to improve audience attention, readership and engagement over time.
Overcome Apple’s Mail Privacy Protection
Other tools will overcount opens from Apple devices, or not count them at all. PoliteMail’s M365 integration allows it to utilize authentication data to accurately measure your employees interactions with your email broadcasts, whether on Windows, Android or Apple devices.
Compare to S&P industry benchmarks
By default, PoliteMail will show your individual message or Campaign results against your company average data. But to know you’re getting the very best results, it’s important to know where you stand in the curve with your peers. Only in PoliteMail can you compare your results to your peers in 10 industry sectors with our Compare to Benchmark feature. Choose two industries that align closest with your business type, and then see how your message results compare with those in your industry with a single click. PoliteMail’s benchmark data is composed of results from over 4 billion sent emails.
Instant, self-service audience targeting
Why wait for IT or HR pull-requests? PoliteMail can synchronize HR and Entra ID attributes and enable you to target just the audience you want.
Let’s face it, not every email should be sent to your large distribution lists, but sometimes you don’t have a choice – the email needs to go out now, and it might take a week to get the IT or HR team to pull the data. With PoliteMail’s SyncroNym, we integrate with most major HR platforms and Active Directories to provide just the attributes you need to find and focus on the right audience – and you can even save the list to always have it up-to-date and ready to send.
Schedule Your Personalized Demo!
Looking to see PoliteMail in action? Schedule your live demo today.
PoliteMail is compatible with your Microsoft infrastructure.
