PoliteMail allows you to send tracked email messages to an individual or a group. Each person in a group will receive an individual message and will not see any of the other people you are sending to. If you want your recipients everyone you are sending to, you can send a tracked Cc message.
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Sending a Tracked Message to One Recipient
Open a new email message by choosing New from the Outlook toolbar.
Check the Tracked 1:1 box on the PoliteMail send toolbar.
Enter the name and/or address of the recipient in the "To" field. If the recipient has been saved into your PoliteMail Contacts list, select the name from that list (in the Compose panel). If the Compose panel is hidden, click the flag icon on the PoliteMail send toolbar to reveal it.
Compose your message.
Click the Send button.
Sending a Tracked Message to a Group
Open a new email message by choosing New from the Outlook toolbar.
Check the Tracked 1:1 box on the PoliteMail send toolbar.
Enter the names and/or addresses of the recipients or mailing lists in the "To" field.
If the recipient or mailing list has been saved in the system, you can select them from the appropriate folder in the Compose panel.
If the information panel is hidden, click the flag icon on the PoliteMail send toolbar to reveal it.
Compose your message.
Click the Send button. Depending upon the size of your group, and which server you are using to send messages (local or remote), you may notice a progress bar displayed momentarily on your screen.
Each person in the group will receive an individual message and will not see any of the other people you are sending to. If you want your recipients everyone you are sending to, you can send a tracked Cc message.
See also: How do I personalize a message being sent to multiple recipients?
Open a new email message by choosing New from the Outlook toolbar.
Check the Tracked 1:1 box on the PoliteMail send toolbar.
Enter the names and/or addresses of the primary recipients in the "To" field.
Enter the names of the other recipients in the "Cc" field.
If the recipients has been saved in the system, you can select them from the Compose panel on the right side of your screen. If the information panel is hidden, click the flag icon on the PoliteMail send toolbar to reveal it.
Compose your message.
Note: You will not be able to attach a file that is not saved in the Content Library to a tracked Cc message. The system will give you the choice of sending the tracked Cc message without the attachment, or importing the file to the Contact Library.
Click the Send button. Everyone in the "To" and "Cc" fields will see all of the message recipients.
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